Check out our Summer 2018 Newsletter! https://conta.cc/2LXSvqx
Please check out our season line-up for more information about these exciting opportunities!
Executive Director’s 2016-2017 annual report
Covering the internal business affairs of the Corporation having to do with property acquisitions, productions, trips, workshops and like matters along with any other relevant data deemed necessary or proper for presentation.
Office Space – Follow-up with Ron, property manager with Exit Realty
The Triangle Building where our JLO office is located was sold in 2016. Exit Realty, the property managers, gave this report concerning the grandfathering of out rental terms under the previous owner:
“The new owner has not given us any direction or change of plan at this time. He is very busy this time of year but I think when the tourist season is over, he will decide on any changes he would like to make.”
Sara’s move to WA state: In September, Sara and her husband moved Seattle, WA. Sara has been conducting most of JLO’s business and production preparations from her home. This is possible by having online access to Quickbooks, the JLO bank and credit card accounts for reconciliation. All files are stored on the Cloud with a backup drive in the JLO office. Sara coordinates with office manager, Kaari Busick, for all work that requires a presence in Juneau. Sara has made four trips to Juneau since the move, typically a week in length, to conduct business during main productions. Air miles, including from Sara’s personal account, were used for the majority of her travel.
Office Manager: Once we established our requirements to keep operations moving smoothly without an “in house” ED, we eliminated the administrative assistant position, revised the job description and adjusted salaries to hire a new office manager. Kaari Busick was hired in June and has been a great asset to the management of JLO. Her duties include maintaining daily office operations, database management, and production and financial assistance.
Summary of JLO’s 2016-17 season: JLO kicked off the FY17 season with a celebration gala to conclude the 40th season. 250 patrons and special guests were treated with a presentation of favorite songs and choruses from performances over the last 40 years at the Elizabeth Peratrovich Hall. The evening also included call-out and silent auctions, and featured a new user-friendly mobile software to collect donations, which helped to bring in over $18,000 that night. From there, we headed into the ever-popular Who’s Your Diva sing-off at the JACC. 10 divas – three returning divas, and seven new divas, including three women new to JLO programming, sang to a sold-out crowd for a chance to win the crown. We utilized the same mobile software to collect donations in the form of votes, and Juneau’s own Gigi Monroe (James Hoagland), a professional female impersonator, served as our emcee for the evening.
In November we presented Putting It Together, Stephen Sondheim’s musical revue at the JACC. The production was inspired by the opening of our new State Library, Archives and Museum building, and featured an art exhibition, which was open for public viewing, showing seven local artists’ donated works to serve as the stage setting for the production. WIlliam Conrow brought a fresh and inventive stage direction with cast members playing Patrons attending the gala opening of an art exhibition. All of the donated art was sold during a silent auction during the run of the show, with proceeds benefiting JLO.
Byron McGilvray and Janis Capelle returned once more to lead our annual MidWinter Vocal Festival in December. We saw an increase in total participants, particularly more families. We were more diligent in advertising the festival and scholarship offerings to the high schools through the music teachers, which helped boost our participation numbers.
In February, we held our board retreat, facilitated by Mark Calvert, and re-examined our mission, goals, and strategies for the organization. We also created a three year development and programming plan, which includes an increase in youth engagement programming.
While we were extremely honored to be invited as a presenter for the Governor’s Awards, an unfortunate accident led to a decision to withdraw our performance from the ceremony. We did not feel there was time to find a suitable replacement with adequate rehearsals to feel confident in our presentation.
In May, we rounded out the season with our second Afternoon of Ave Marias to two sold out and enthusiastic audiences at the Shrine of St. Therese. The performance featured a 24-voice women’s chorus singing mostly a cappella, as well as a flutist, guitarist and pianist. The same weekend, we also held a production workshop, which was open to the public, which showed participants the A to Z of putting on an event or show. A jump drive of helpful resources and materials was distributed to each participant at the conclusion of the workshop. We hope with this, and continued workshops into FY2018, we boost the number of qualified production staff for future productions.
In all, FY2017 was a full, successful season that explored new ideas, engaged new patrons and focused on our local talent and resources. We feel we were true to our mission to provide singing, theatrical and choral opportunities and education for the people of our community.
Number of participants/audience served:
Our programming served roughly 1,400 participants and audience members. We featured about 154 local artists and four guest artists.
|40th Anniversary Gala||40||2||5||250|
|Who’s Your Diva||21||10||15||297|
|Aves at the Shrine||25||3||6||189|
|Putting It Together||12||7||15||300|
Breadth of total funding sources: Roughly 25% of our funding comes from donors and fundraising, 15% comes from JAHC and foundation grants, and 59% comes from ticket revenue.
Foraker Group: Our board president, Cindee Brown Mills, participated in a seminar hosted by the Foraker Group entitled “Making the Ask”, which provided instruction on approaching a prospect/donor and making a request. The class covered:
- The steps that build sustainable relationships with prospects and donors
- The components of a face-to-face “ask”
- Tips for donor stewardship – how to follow-up and continue to build a relationship with a donor
February retreat: JLO conducted a weekend retreat for Board members and the Executive Director. The primary purpose of the retreat was to evaluate the state of the organization and set goals and priorities for the future. Our stated vision: “For live vocal music to be a valued part of our community”.
Some of our values discussed included a commitment to:
- Community engagement and education
- Fostering the love of music
- Inclusivity and providing opportunities for all
- Quality, creative art
- Engaging youth as participants and audience members
- Presenting multiple genres
Strategic Plan: With the assistance of consultant Mark Calvert, JLO is in the process of updating the Strategic Plan (current plan adopted in 2007 to 2017) to align with medium and long range organizational goals set at our February 2017 retreat.
Major Accomplishments of FY2017
Mobile Cause: This year, we implemented an innovative mobile software to solicit for and collect donations. This software is extremely helpful and relevant in improving our donor management and retention process.
Season Planning: The JLO Board was able to solidify the 2017-2018 (FY2018) season prior to the season starting. This advanced planning has allowed JLO staff to develop a season poster, give advanced notice to performers and audiences, as well as secure performance venues for all events. With continued forward planning,, JLO would have the ability to market season tickets and/or develop patrons through a membership campaign.